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Planning an Indian wedding is a grand affair filled with rich traditions, colorful ceremonies, and joyous celebrations that can span several days. From the intricate Mehndi designs to the energetic Sangeet performances, every moment is an opportunity to create unforgettable memories. To help you navigate this elaborate journey, we've crafted the ultimate Indian wedding planning checklist. Let's turn your dream wedding into a beautiful reality!

12-18 Months Before the Wedding

Set a Budget

• Determine Your Total Budget: Discuss with family members contributing to the expenses.
• Allocate Funds: Break down the budget into categories like venue, catering, attire, and jewelry.
• Set Up a Tracking System: Use a spreadsheet or a wedding planning app to monitor expenses.

Decide on Wedding Dates

• Consult a Priest or Astrologer: Find auspicious dates (Shubh Muhurat) for the wedding ceremonies.
• Consider Seasonal Weather: Plan around monsoons or extreme heat depending on your location.
• Check Availability: Ensure key family members and friends can attend.

Choose a Venue

• Select Between Local or Destination: Decide if you want a hometown wedding or a destination like Goa or Jaipur.
• Visit Venues: Tour potential sites to assess capacity and facilities.
• Book Early: Popular venues are often reserved a year in advance.

Create a Guest List

• Draft an Initial List: Include immediate and extended family, friends, and business associates.
• Consider Venue Capacity: Ensure the venue can accommodate your guest list.
• Collect Contact Information: Gather addresses for sending invitations.

Hire a Wedding Planner (Optional)

• Research Planners: Look for planners experienced in Indian weddings.
• Check Portfolios: Review their previous work to ensure they can deliver your vision.
• Discuss Cultural Requirements: Ensure they understand traditional rituals and ceremonies.

9-12 Months Before the Wedding

Book Key Vendors

• Photographer/Videographer: Hire professionals experienced in capturing Indian weddings.
• Caterer: Choose a caterer who specializes in regional cuisines you wish to serve.
• Decorator: Select a decorator familiar with traditional Indian themes and modern trends.
• Entertainment: Book traditional performers like Dhol players, classical dancers, or a DJ.

Start Shopping for Attire

• Research Styles: Look into different regional bridal wear like Lehenga, Saree, or Sherwani.
• Visit Designers and Boutiques: Try on various styles to find what suits you best.
• Order Custom Outfits: Allow time for tailoring and intricate embroidery work.

Plan Pre-Wedding Ceremonies

• Schedule Events: Decide on dates and times for Mehndi, Sangeet, Haldi, and other rituals.
• Book Venues if Needed: Reserve spaces for these ceremonies if not held at home.
• Coordinate Themes: Plan decor and attire for each event to create a cohesive experience.

6-9 Months Before the Wedding

Send Save-the-Dates

• Design Cards: Incorporate cultural elements and wedding colors.
• Include Essential Information: Dates, city, and a note about formal invitations to follow.
• Send to Guests: Give out-of-town guests ample time to make travel arrangements.

Register for Gifts (Optional)

• Consider Cultural Norms: In some cultures, gift registries are uncommon; decide what suits you.
• Select Gift Options: Include a variety of items or consider requesting charitable donations.
• Share Registry Details: Provide information discreetly on your wedding website or through word of mouth.

Plan Your Honeymoon

• Decide on a Destination: Consider visa requirements and the best season to visit.
• Book Travel Arrangements: Secure flights and accommodations early to get the best deals.
• Check Documentation: Ensure passports and any necessary visas are in order.

3-6 Months Before the Wedding

Order Invitations

• Finalize Design: Incorporate traditional motifs and multiple language texts if needed.
• Include All Ceremonies: Provide details for each event in the wedding itinerary.
• Order Sufficient Quantity: Account for families and extra guests.

Arrange Transportation and Accommodation

• Book Vehicles: For the bridal party and family members.
• Arrange Guest Transportation: Consider shuttle services between venues and hotels.
• Reserve Accommodation: Block rooms for out-of-town guests at nearby hotels.

Finalize Menu and Taste Food

• Schedule Tastings: Ensure the quality and taste meet your expectations.
• Offer Variety: Include dishes catering to different regional tastes and dietary restrictions.
• Plan Beverage Options: Decide on serving alcohol, mocktails, and traditional drinks like lassi

Book Mehndi and Makeup Artists

• Research Artists: Look for portfolios showcasing their work.
• Schedule Trials: Test makeup looks and Mehndi designs.
• Confirm Dates: Ensure they are available for all necessary events.

2 Months Before the Wedding

Send Out Invitations

• Include RSVP Details: Provide a clear deadline and contact information.
• Add Itinerary and Dress Codes: Help guests prepare for each event.
• Monitor Responses: Keep track for final headcounts and seating arrangements.

Final Dress Fittings

• Schedule Appointments: Ensure all outfits fit perfectly.
• Try Complete Looks: Include jewelry, shoes, and accessories.
• Practice Movements: Sit, walk, and dance to ensure comfort.

Plan Ceremony Details

• Meet with Officiant: Go over the ceremony steps and any personalized elements.
• Prepare Ceremony Programs: Inform guests about the significance of rituals.
• Arrange Necessary Items: Gather materials like garlands, rice, and sacred items.

1 Month Before the Wedding

Confirm Details with Vendors

• Review Contracts: Ensure services are as agreed upon.
• Provide Schedules: Give vendors a detailed timeline of events.
• Share Contact Information: Exchange phone numbers for easy communication.

Create a Seating Chart

• Group Guests Thoughtfully: Seat guests with others they know or share common interests.
• Consider Family Dynamics: Be mindful of any sensitive relationships.
• Design Escort Cards: Guide guests to their assigned tables.

Obtain Marriage License and Complete Legalities

• Understand Legal Requirements: Research the process in your jurisdiction.
• Prepare Documents: Gather necessary identification and paperwork.
• Schedule Appointment: Complete the legal formalities before the wedding.

2 Weeks Before the Wedding

Finalize Guest Count

• Confirm RSVPs: Reach out to those who haven't responded.
• Update Vendors: Provide final numbers to the caterer and venue.
• Adjust Orders: Make any necessary changes to services based on guest count.

Rehearse Performances

• Schedule Practice Sessions: Ensure all performers are confident.
• Finalize Music Playlists: For each event, coordinate with the DJ or band.
• Test Equipment: Check sound systems and lighting.

Prepare Welcome Bags (Optional)

• Include Essentials: Bottled water, traditional sweets, and a thank-you note.
• Provide Information: Maps, schedules, and contact numbers.
• Distribute at Hotels: Arrange for bags to be given to guests upon check-in.

1 Week Before the Wedding

Pack for the Honeymoon and Events

• Create a Checklist: Include outfits, accessories, and travel documents.
• Prepare Event Outfits: Organize attire for each ceremony.
• Secure Valuables: Ensure jewelry and important items are safely stored.

Beauty and Wellness Treatments

• Schedule Appointments: Facials, massages, and other treatments.
• Maintain Health: Stay hydrated and get sufficient rest.
• Practice Self-Care: Engage in yoga or meditation to reduce stress.

Delegate Responsibilities

• Create a Task List: Outline duties for the wedding party.
• Assign Point Persons: For vendor coordination and guest assistance.
• Communicate Clearly: Ensure everyone understands their roles.

The Day Before the Wedding

Perform Pre-Wedding Rituals

• Embrace Traditions: Participate fully in rituals like Haldi and Chooda ceremonies.
• Spend Time with Family: Cherish these moments of togetherness.
• Rest Well: Try to get a good night's sleep before the big day.

Final Checks

• Confirm with Vendors: Reiterate timings and expectations.
• Prepare Payment Envelopes: For priests and service providers.
• Organize Necessary Items: Ensure rings, Sindoor, and Mangalsutra are ready.

Wedding Day

Start the Day with a Positive Mindset

• Stay Calm: Practice deep breathing or meditation.
• Eat a Light Meal: Keep your energy up with healthy food.
• Surround Yourself with Loved Ones: Keep positive, supportive people around you.

Get Ready

• Hair and Makeup: Allow ample time for the complete look.
• Dress Up: Wear your attire carefully to avoid any mishaps.
• Capture Preparations: Have the photographer document these special moments.

Enjoy the Celebrations

• Be Present: Absorb the joy and love surrounding you.
• Participate Fully: Engage in rituals and ceremonies wholeheartedly.
• Celebrate Love: Dance, laugh, and make lasting memories.

Post-Wedding

Attend Post-Wedding Rituals

• Vidaai Ceremony: Embrace the emotional farewell and new beginnings.
• Griha Pravesh: Participate in the welcoming ceremony at your new home.
• Thank Your Guests: Express gratitude for their presence and blessings.

Settle Legal and Financial Matters

• Update Marital Status: Change names on legal documents if applicable.
• Manage Finances: Open joint accounts or update beneficiaries.
• Preserve Memories: Create albums or videos from your wedding footage.